A team of trained field assessors visits every site within the District to review, photograph, and note physical condition deficiencies related to predetermined major review categories. A “Report Card” outlining the grades for each category of the assessment is prepared resulting in an overall grade for each campus. The assessments are categorized in terms of immediate, short-term, mid-term, and long-term needs. These repair items help to establish timelines for projects while project costs are developed. The sums of the expected costs are then weighed against the replacement value of each school to determine the Replacement Cost Index (RCI). This value is important when considering whether a facility should be improved or replaced.
|Site Utilities||Includes underground utilities, such as domestic water, sanitary waste, storm water, natural gas and electrical service, that are located beyond building enclosures.|
|Site Improvements||Includes paving, grading, parking, fields, bleachers, swimming pools, landscaping and irrigation.|
|Architecture & Structure||Includes exterior walls and finishes, roofs and drainage, and doors and windows.|
|Building Systems||Includes systems that are located within or attached to building enclosures, including electrical power, lighting, data/signal, fire alarm, phone, clock, public address, HVAC equipment, ductwork and controls, plumbing and fire sprinklers.|
|Interior Finishes||Includes interior wall, floor and ceiling finishes, as well as interior doors and windows.|
|Furnishings, Fixtures & Equipment||Includes casework, marker boards, screens, projectors, stage/theater accessories, shelving, bleachers, kitchen equipment and other accessory items (often abbreviated as FF&E).|
|Other Structures & Improvements||Includes site fencing and signage, accessibility and code compliance, life-safety components, temporary facilities and portables, and general infrastructure.|
In addition to these categories, the Immediate Repairs and Replacement Reserves costs can be combined as a Capital Needs Total budget (short-term costs from Year 0 through Year 10, plus AB300 Seismic Repairs where applicable); and the Capital Needs and Long-Term Items costs can be combined as a Deficiency Repair Total budget (long-term costs from Year 0 through Year 19, plus AB300 Seismic Repairs where applicable). The Capital Needs Total is useful for considering near-term costs related to a given site. In contrast, the Deficiency Repair Total is more useful for a long-term forecast of costs if no new work is done.
Facilities assessments are categorized in terms of immediate, short-term, mid-term, and long-term needs. These maintenance and repair items help to establish timelines for projects while project costs are developed. In the Facilities Assessment Reports, the immediate and 10-year costs are divided by the Current Replacement Value (CRV)—currently $235.00 per square foot of building area—to establish the Current Facility Condition Index (FCI) and 10-Year FCI, respectively, as percentage values. The lower the FCI, the better assumed condition of the facility, with 0.0% FCI equating to perfect condition.
In contrast, the Replacement Cost Index (RCI) looks at the ratio of CRV to long-term maintenance and repair costs. The sums of the expected costs over the next two decades are weighed against the CRV of each school plus maintenance costs for Long-Term Items (11 to 19 years) to determine the RCI. (Long-term maintenance costs are generally the same regardless of building age, so they are included on both sides of this ratio.)
RCI is important when considering whether or not a facility should be improved or replaced. An RCI value less than 1.0 means the cost to replace the existing facilities on a site is less than the cost to maintain those buildings. However, a low RCI does not necessarily mean the facilities on a site will be replaced, just as a high RCI does not necessarily mean the facilities on a site will be maintained. Rather, RCI seeks to establish an approximation of the relative benefits of either action.